PRIVACY POLICY

Version - 011124

This privacy policy contains information about how personal data is processed at Copenhagenchangery.dk and Cphchangery.dk. You can find information about how we process information about our customers, former customers, potential customers, contact persons at our partners, and users of our website.

Copenhagenchangery.dk is the data controller for the personal data mentioned in this policy. If you have any questions or would like further information about how we process your personal data, you can contact us at:

E-mail: info@cphchangery.dk or;

Phone: +45 31 37 30 25

1 - Summary

1.1 Purpose

We process personal data for the following purposes:

Distribution of online newsletters

Keeping in touch with partners and subcontractors

Protection of our systems

Protection of our legal interests

When you visit our website, we use cookies. Please see our separate cookie policy.

1.2 Your rights

You have the right to request:

Access to all personal data that we have stored about you.

Correction of any errors in the personal data that we have stored about you.

Deletion of your personal data.

To file a complaint with the Danish Data Protection Authority.

You can find more information about your rights below in this privacy policy.

2 - What personal data we process

Below we have listed the most important categories of personal data that we process.

Category - Examples of personal data.

Name and Contact Information - First and last name, email address, postal address, mobile phone number.

Business Information - Title, role, company.

Billing Information - Card number, bank account number and payment information.

Purchase History - Information about your purchases.

Device Data - Data about your device, for example information about whether you are browsing via a mobile or computer and which browser you are using. May also include information about IP address and browser settings.

Correspondence - Information when you contact us, depending on what information you provide to us.

3 - How we use your personal data

Below we have described the purposes and categories of personal data in more detail. We have also indicated what legal basis we have for the processing.

We mainly process your personal data on the basis of a contract with you (“Performance of a Contract”) or the processing is based on your consent (“Consent”). We may also process your data on the basis of our legitimate interests (“Legitimate Interest”).

3.1 To distribute online newsletter

On our website, you will now or in the future be able to sign up for our newsletter. The purpose is to provide you with direct news and updates. We process your email, name, company and postal code. The legal basis for the processing is that you have given your consent.

3.2 To generate interest and market our company

For example, if you participate in one of our customer events, we may take photos and videos of the event. The content may be shared through public channels to generate interest and market future events. We only share professional and situational images. If you want an image to be removed, you are welcome to contact us. The legal basis for the processing is our legitimate interest in generating interest and marketing our events. We have assessed that this interest does not override the participants’ right to privacy.

3.3 To keep in touch with customers and potential customers

If you are a customer or a potential customer, we may store your information in our internal lists. The purpose is to communicate with existing customers and reach out to customers who may be interested in one of our services. We only store information about you in connection with your business role, such as contact persons within a company, including name, email, phone number and sales and contact history. For existing customers, the legal basis for processing is to fulfill a contract. For potential customers, the legal interest is our business interest in reaching out to potential customers.

3.4 To handle payments and billing

For our paid services, certain events and services for business partners such as advertising, we process payment information to handle payment and billing. Typically, we process name, company, email, phone number and billing information such as bank account numbers, card numbers, etc. The legal basis for processing is to fulfill a contract. We retain the information based on our legal obligations to retain information.

3.5 Partners and Contractors

We process personal data about partners and contractors for the purpose of providing services and exchanging services. Personal Data

The data processed may include names, telephone numbers, addresses, email addresses and invoice information. The legal basis for the processing of this data is the agreements that larsbernt.com has entered into with the individual partners and contractors.

3.6 To protect our systems

To protect our systems against security breaches or malicious actions, we may process your personal data. This may be your login history or information about your device. The legal basis is our legitimate interest in keeping our systems secure.

3.7 To protect our legal interests

Depending on the specific situation, we may store your data to protect our legal interests. For example, in the event that you complain about one of our services. In such cases, our processing of personal data is based on our legitimate interest in protecting our legal business interests.

3.8 To handle your inquiries

If you contact us via one of our designated channels, e.g. by email, we process your personal data. The personal data that we process will include, for example, your contact details such as your email address and the information you provide in your enquiry. Our legal basis for the processing is our legitimate interest in providing information to individuals seeking such information.

4 - Security

We have implemented appropriate technical and organisational measures to ensure that personal data is processed at a level of security appropriate to the risk, for example by ensuring the confidentiality, availability and integrity of the personal data.

5 - Recipients of personal data and use of subcontractors

We do not disclose and/or share your personal data with third parties, except where necessary to comply with our legal obligations.

For certain administrative purposes, we use subcontractors (data processors). We have ensured that the processing complies with the requirements of the GDPR by entering into data processing agreements with the data processor. The data processing agreements also ensure that the personal data is not used for other purposes.

6 - How to check your personal data

If you have signed up for our newsletter, you can unsubscribe by following the link provided in the email that distributes the email.

If you wish to check other personal data, please contact us at: info@cphchangery.dk

7 - Rights of the Data Subject

According to the General Data Protection Regulation, you have a number of rights in relation to our processing of information about you. If you wish to exercise your rights, please contact us at info@cphchangery.dk

Right to see information (right of access)

You have the right to gain access to the information that we process about you and a number of additional information.

Right to rectification (correction)

You have the right to have incorrect information about yourself corrected.

Right to erasure

In very special cases, you have the right to have information about you deleted before the time of our general general erasure occurs.

Right to restriction of processing

In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – with the exception of storage – with your consent, or for the purpose of establishing, exercising or defending legal claims, or to protect a person or important public interests.

Right to object

In certain cases, you have the right to object to copenhagenchangery.dk’s otherwise lawful processing of your personal data.

The right to complain

You can complain to the Danish Data Protection Agency about Copenhagen Changery’s processing of your personal data. You can complain here (in Danish): https://www.datatilsynet.dk/borger/klage/saadan-klager-du

8 - Where we process your personal data

We mainly process your personal data with hosting in Denmark or in the EU.

Please note that when you sign up for our newsletter, we may use a subcontractor outside the EU/EEA. Your personal data may not be as protected as within the EU/EEA.

9 - Retention period

Retention of personal data will take place for as long as is necessary for the purpose of the processing. We will not store your personal data beyond this, unless there is another legal basis for the processing.

We determine the retention period as follows:

If you have not used our services for a certain period, we will delete your data.

If we have a legal obligation to store the data, we will not delete it until we are legally permitted to delete it.

If you have given your consent, we will process the data until your consent is withdrawn.

10 - Changes to this Privacy Policy

We will update this Privacy Policy if we change the way we process personal data. Please refer to the date of the latest version below. We recommend that you periodically revisit our policy to see if any changes have occurred.

Last updated: 01.11.2024